Terms & Conditions of Registration

1.1 Who may apply

UKREMT is open to practitioners who work in, or are training in, pre-hospital emergency medicine (PHEM) in the United Kingdom. Overseas applicants are subject to additional audit requirements and a one-time registration fee.

1.2 Accuracy of information

All information submitted in your application must be truthful, accurate, and complete. Submission of false, misleading, or fraudulent information — including falsified qualifications, DBS certificates, or identity documents — will result in immediate rejection or removal from the register, and may be referred to the relevant authorities.

1.3 Document verification

UKREMT operates a rigorous audit process. All submitted documents (ID, certificates, DBS, CV) are reviewed by our audit team. We reserve the right to request further evidence or contact awarding bodies, referees, or employers to verify any submitted information.

1.4 Referee declaration

By naming a referee, you consent to UKREMT contacting them to verify your professional standing. Your referee must be a qualified professional with knowledge of your PHEM practice.

2.1 What we publish

By joining UKREMT, you agree and consent to the following basic information being published on the publicly accessible UKREMT register for the purpose of public protection and professional transparency:

• Your full name
• Your UKREMT PIN (registration number)
• Your PHEM grade
• Your registration type (e.g. Full, Associate, Fellow)
• Your registration status (including Active, Pending, Lapsed, Suspended, Rejected, Removed or Voluntary Removed)
• Your registration expiry date
• Your qualifications as held on the register
• Your city (only — never your full address, postcode, county/region or country)

2.2 What we NEVER publish on the public register

UKREMT will never publish the following information on the public register. Some information may nevertheless be shared privately where this is lawful, necessary and proportionate for verification, safeguarding, Fitness to Practise, legal, insurance or public-protection purposes, as explained in the Privacy Notice:

• Home address or any address details
• Telephone numbers
• Email addresses
• Date of birth
• DBS certificate number, DBS expiry date, DBS certificate issue date or detailed DBS content
• Identity documents
• CV or personal employment history

2.3 Purpose of publication

The publication of limited registration details supports public protection, professional transparency, verification, prevention of misrepresentation and the integrity of the Register. The public record may therefore show both current and historic registration status where UKREMT considers this necessary and proportionate.

2.4 Status after registration ends

Ending, withdrawing from or losing UKREMT registration does not automatically remove the registrant from the public verification record. A limited record may remain visible showing the registrant's name, PIN, grade, registration type, relevant dates, qualifications held on the Register and the final or current status. This may include Lapsed, Suspended, Rejected, Removed or Voluntary Removed. UKREMT may retain and publish that limited status information where reasonably necessary and proportionate for verification, public protection, prevention of misrepresentation, governance, audit, Fitness to Practise, legal claims or the integrity of the Register.

2.5 Meaning of non-active statuses

• Lapsed: registration is no longer active because the registration period ended without renewal or required renewal evidence was not completed.
• Suspended: registration is temporarily not active, including where a governance or Fitness to Practise process requires suspension.
• Rejected: an application or registration decision was not approved.
• Removed: UKREMT has formally removed the registrant from the Register following an administrative, governance or Fitness to Practise decision. The status itself does not imply a criminal conviction.
• Voluntary Removed: the registrant asked to leave the Register. This status does not, by itself, imply misconduct or an adverse finding.

3.1 Registration term and renewal

The expiry date shown on the live UKREMT record is the authoritative registration expiry date. UKREMT may align or standardise expiry dates for cohorts where this is required for administration, governance or transition arrangements. Registrants remain responsible for keeping their details current and completing any renewal, DBS or re-audit requirements notified to them before expiry.

3.2 Continuing Professional Development (CPD)

Registrants at PHEM grade E and above are required to maintain CPD records appropriate to their grade. UKREMT may request evidence of CPD activity as part of periodic re-audit.

3.3 Enhanced DBS & renewal

You must maintain a valid Enhanced DBS certificate throughout the period of your registration. The following conditions apply depending on whether you are subscribed to the DBS Update Service:

• Registered on the DBS Update Service: Your DBS expiry is aligned to your UKREMT membership expiry date (3-yearly). UKREMT performs monthly status checks against the Update Service on your behalf, free of charge. If a check returns an adverse result, your registration will be reviewed immediately.
• Not registered on the DBS Update Service: Your DBS must be renewed annually. You are responsible for providing an updated certificate each year. Failure to do so will result in your registration lapsing.

3.4 Membership renewal period

UKREMT normally operates a three-year registration cycle, subject to the expiry date recorded on the live Register, DBS requirements, Fitness to Practise obligations and any cohort-alignment or transition arrangements. UKREMT may send reminder emails before expiry, but failure to receive a reminder does not extend registration or remove the registrant's responsibility to renew on time.

3.5 Reporting changes

You must notify UKREMT promptly of any material changes to your circumstances that may affect your registration, including but not limited to: criminal convictions, fitness to practise proceedings by any other body, significant changes to your qualifications or practice scope, or any action that may bring the profession into disrepute.

4.1 UKREMT's duty

UKREMT has a duty to protect the public. Where concerns are raised about a registrant's fitness to practise, conduct, or character, UKREMT will investigate those concerns through a fair and transparent process.

4.2 Grounds for investigation

Fitness to practise concerns may include, but are not limited to:

• Misconduct or behaviour likely to bring the profession into disrepute
• Criminal convictions or cautions
• Fraudulent application or falsification of documents
• Impairment through health conditions affecting safe practice
• Actions that have harmed, or placed at risk of harm, a patient or member of the public

4.3 Outcomes

Following investigation, UKREMT may take one of the following actions: take no further action; issue a warning or conditions on registration; suspend the registration; or remove the registrant from the register. Outcomes are published on the register in accordance with our Fitness to Practise Outcomes policy.

4.4 Agreement to cooperate

By registering with UKREMT, you agree to cooperate fully with any Fitness to Practise investigation, to respond to correspondence in a timely manner, and to comply with the outcome of any properly conducted process, subject to any review or appeal rights available under UKREMT governance procedures.

4.5 Employer notification

Where a fitness to practise investigation concludes with a serious adverse outcome — including but not limited to removal from the register, suspension, or the imposition of conditions or restrictions on a registrant's membership — UKREMT reserves the right to notify the registrant's current employer of the outcome. Such notification will be made solely where it is necessary and proportionate for the protection of the public or the safety of patients, and will be carried out in accordance with UK GDPR and the Data Protection Act 2018. Registrants will be informed before any such notification is made wherever it is practicable to do so.

4.6 Raising a concern

Any person may raise a fitness to practise concern about a UKREMT registrant via our Raise a Concern process.

5.1 Data controller

GWAS Ambulance Charity CIO (Charity No. 1214668) is the data controller for all personal data held by UKREMT. We process your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

5.2 Lawful basis

UKREMT processes personal data under the lawful bases set out in the Privacy Notice. Public-register and historic-status processing is not based solely on consent. Depending on the purpose, UKREMT may rely on contractual necessity, legitimate interests in operating and protecting a managed voluntary register, legal obligations, vital interests and other lawful conditions available under UK data-protection law.

5.3 Retention

UKREMT retains registration, status and governance records for as long as reasonably necessary for verification, audit, public protection, safeguarding, Fitness to Practise, prevention of misrepresentation, insurance or legal-claims purposes. A request to withdraw from membership does not automatically require deletion of the registration history. Data-subject rights, including erasure and objection rights where applicable, are dealt with under the Privacy Notice and UK data-protection law.

5.4 Your rights

Under UK GDPR you have the right to access, rectify, erase (subject to our retention obligations), restrict, and port your personal data. To exercise any of these rights, contact info@ukremt.org.

6.1 Changes to these terms

UKREMT reserves the right to amend these Terms & Conditions at any time. Registrants will be notified of material changes by email with at least 30 days' notice. Continued registration following notification of changes constitutes acceptance of the revised terms.

6.2 Voluntary withdrawal

You may ask to withdraw from active UKREMT registration at any time by contacting us in writing. Once processed, the registration will normally be marked Voluntary Removed. Routine member communications, newsletters, portal invitations and renewal reminders will stop, but the email address and other registration data may be retained internally in accordance with the Privacy Notice. A limited public verification record may continue to display the status Voluntary Removed and other permitted registration details. Withdrawal does not erase the historical record, prevent UKREMT from retaining information required for lawful purposes, or stop an existing Fitness to Practise, safeguarding, complaint, legal or governance process.

6.3 Governing law

These Terms & Conditions are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

7.1 Nature of UKREMT registration

UKREMT is a managed voluntary, non-statutory register. Registration does not itself authorise clinical practice, create a licence to practise, confirm employment suitability, confer a protected professional title, authorise medicines use or emergency driving, or replace statutory registration with bodies such as the HCPC, GMC or NMC where that registration is required.

7.2 Information shown on the Register

UKREMT takes reasonable steps to verify information and maintain an accurate Register, but registration information is a record of the information and evidence held by UKREMT at the relevant time. UKREMT does not warrant that a registrant remains competent for every role, is insured for a particular activity, has a current right to work, is fit for a specific deployment, or satisfies an employer's local clinical-governance requirements.

7.3 Independent checks remain required

Employers, commissioners, agencies, event organisers, patients and other third parties must carry out their own proportionate due diligence. This may include identity, qualification, DBS, insurance, employment, scope-of-practice, medicines authority, driving authority, references and statutory-register checks. No person should rely solely on UKREMT registration or a UKREMT digital card when making a clinical, employment, commissioning or safeguarding decision.

7.4 Responsibility of registrants

Each registrant remains personally responsible for their own acts and omissions, clinical practice, representations, insurance, competence, conduct and compliance with the law and local governance. Registrants must not represent UKREMT registration as a licence, statutory registration, employer endorsement or guarantee of competence beyond what the Register actually records.

7.5 Limitation of liability

To the fullest extent permitted by law, UKREMT and GWAS Ambulance Charity CIO will not be liable for loss arising solely from a third party's reliance on the Register, the acts or omissions of a registrant, inaccurate information supplied to UKREMT by another person, or temporary interruption of the online verification service, except to the extent that liability cannot lawfully be excluded or limited. Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot lawfully be excluded.